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Adobe Acrobat 9 How-To #57: Editing Text and Modifying Attributes


  1. Tips for Tranquil Text Tweaking
  2. Copy That

Article Description

The TouchUp Text tool in Acrobat 9 is designed for making quick textual and formatting changes in a document. Donna L. Baker walks us through the process of using the TouchUp Text tool.

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To touch up a word or line of text in an Acrobat document, simply use the TouchUp Text tool in Acrobat. Here's how:

  1. Right-click (Mac: Control-click) the toolbar well and choose Advanced Editing to open the Advanced Editing toolbar.
  2. Select the TouchUp Text tool from the Advanced Editing toolbar and click the tool within the text you want to edit. The paragraph is surrounded by a bounding box.
  3. Drag the I-beam pointer to select all or part of the paragraph, or position the I-beam within the text you want to edit (see Figure 1).
    Figure 1

    Figure 1 Use the TouchUp Text tool to make simple changes to the content of a page or to add new text.

  4. Type the replacement text or add new text at the position of the I-beam pointer. Click outside the highlighted area to deselect the text.

You can modify properties of new text as well as text already in the document, including the following:

  • Font and font size
  • Fill and stroke options
  • Font embedding and subsetting
  • Spacing between words and characters
  • Baseline adjustments

Follow these steps:

  1. With the TouchUp Text tool, first click the row of text or select the words or characters you want to edit.
  2. Right-click (Mac: Control-click) the text to open the shortcut menu. Choose Properties. The TouchUp Properties dialog box opens (see Figure 2).
    Figure 2

    Figure 2 Adjust the characteristics of text in a document by modifying the text's properties.

  3. Choose a font from the Font drop-down list. Adjust other text attributes as desired and as the font's attributes allow. As you make adjustments, the changes are previewed automatically in the selected text.
  4. Click Close to apply the settings.

Tips for Tranquil Text Tweaking

Keep these notes in mind when touching up text:

  • If you need to select an entire paragraph, use the shortcut key combination Ctrl-A (Mac: Command-A).
  • To add new text, with the TouchUp Text tool active, Ctrl-click (Mac: Option-click) within the document where you want to add the text. The New Text Font dialog box opens with the default options set (Arial text and horizontal writing mode). Select the font and writing mode you want, and click OK. The default text "New Text" appears on the page. Select it, and then type the new text. Click outside the new line of text to finish the process.
  • Only fonts with a vertical writing mode will write vertically. An error message means that you've selected a horizontal-only font.
  • If the text isn't behaving as text, maybe it isn't actually text. Scanned text that hasn't been captured behaves like an image.
  • If you add text and it won't wrap to the next line, choose Edit > Preferences > TouchUp (Mac: Acrobat > Preferences > TouchUp) and select the Enable Text Word Wrapping checkbox.

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