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Adobe Acrobat 9 How-To #10: Using PDFMaker in Microsoft Word

Article Description

Acrobat 9 works directly with Microsoft Word to make quick PDFs from Word documents. The default settings in the PDFMaker probably will be fine for many conversions, but you may want to customize some of the settings for your specific word processing needs. Donna L. Baker points out useful options for handling bookmarks, links, and other Word specialties.

Simple Settings

Here are some tips for working with the basic Settings options:

  • Deselect "View Adobe PDF result" if you want to convert the file but don't need to work with it in Acrobat immediately. By default, a converted document is displayed automatically in Acrobat. If you're converting a large document or using a slow computer, deselecting this option can prevent some processing errors.
  • If you consistently convert documents using the same name as the source Word document, deselect the "Prompt for Adobe PDF file name" option. Deselecting this option saves a step.
  • Leave the "Convert document information" option selected, because you may need to use the information in Acrobat. It doesn't affect the processing time or file size appreciably and may save time later.
  • If you made changes to PDFMaker settings and want to revert, click the Restore Defaults button at the lower-left corner of the dialog box.
  • The "Create PDF/A-1a:2005 compliant file" option isn't found in all programs' PDFMakers, and isn't necessary except in those cases where you want to produce a file for long-term archival storage.

If you use styles or headings in your Word document, it's much quicker to scroll through the list on the Bookmarks tab to check off the specific styles or headings you want to convert, rather than selecting a checkbox at the top of the dialog box and then deselecting the elements you want to exclude.

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