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Managing Your Projects in Adobe Premiere Pro CS5

Article Description

This excerpt from Adobe Premiere Pro CS5 Classroom in a Book shows you how to use the Project Manager, a slick project-management tool that reduces a project’s storage size and consolidates the files associated with a project.

Using the Project Manager

Typically the Project Manager comes into play after you complete a project.

You can use it to create a separate file folder that consolidates into one spot all the assets used in your sequences. This is a great way to archive a project and make it easier to access later. Once consolidated, you can remove all the original assets if you choose.

You can conserve hard-drive space by saving only those assets you used in the project, trimming them to the portions you used in your sequences, and then saving them (or offline references to them) in a single file folder.

To see your options, choose Project > Project Manager.

You can choose to save all sequences (the default) or only specific sequences.

You have two basic choices that determine how the project will be saved, each with its own set of options (shown here):

Working with a trimmed project

In the trimmed project, the resulting files (or offline file references) refer only to the portions of the clips you used in the project sequences. You have some options, as shown in the previous figure:

  • Exclude Unused Clips: This almost goes without saying when you are making a trimmed version of your project.

  • Make Offline: Instead of storing the clips as files, create a list of file data so that you can capture the clips from videotape.

  • Include Handles: This works the same as video capture in that you retain some extra head and tail frames to allow for smooth transitions or slight editing changes later.

  • Rename Media Files to Match Clip Names: If you changed the clip names to make them more descriptive, you can use the new names in the trimmed project.

Collecting files and copying them to a new location

The Collect Files and Copy to New Location option in the Project Manager menu will store all the media assets from the current project to a single location. You might use it to prepare a project for sharing or archiving. This feature is useful if you have media assets stored in many different folders or many different drives. It will organize all your files into one location.

This selection shares two options with the trimmed project selection: Exclude Unused Clips and Rename Media Files to Match Clip Names. In addition, it has two other choices:

  • Include Preview Files: These are files created when you render effects. Using this approach saves you time later but takes up more disk space.

  • Include Audio Conform Files: This is only a minor time-saver. Audio conforming runs in the background when you import files with audio into a project. There is generally no need to include audio conform files.

Final project management steps

Click Calculate (at the bottom of the Project Manager), and Adobe Premiere Pro will determine the size of the files in the current project and the resulting trimmed project’s estimated size. You can use this to check what difference it will make to select Make Offline or to include preview files, audio conform files, or handles.

Finally, select (or create) a file folder for the trimmed or consolidated project, and click OK.

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