Using an InDesign library to manage objects
InDesign libraries let you store and organize graphics, text, and design elements that you use frequently. InDesign libraries are stored as files on your hard drive or a shared device. You can also add ruler guides, grids, drawn shapes, and grouped images to a library. Each library appears as a separate panel that you can group with other panels any way you like. You can create as many libraries as you need—for example, different libraries for each of your projects or clients. In this section, you’ll import a graphic currently stored in a library, and then you’ll create your own library.
Move to the left of the letter graphic you created in the previous exercise until you see a light blue square that’s partially transparent.
Choose View > Fit Page In Window to see the entire page.
Choose File > Open, select the file Lesson_11_Elements.indl in the Lesson11 folder, and then click Open to open the library file.
In the Lesson_11_Elements Library panel menu, select Show Subset. In the Show Subset dialog box, in the last entry box for Parameters, type flower, and click OK. InDesign searches the library for all objects that have the word “flower” in their name and finds three objects.
In the Layers panel, make sure the Graphics layer is selected.
Of the three objects visible in the Lesson_11_Elements Library panel, drag Blue-Flower.ai anywhere on the page. The file is added to the page. Open the Links panel and notice that the filename appears in the Links panel.
Using the Selection tool (), position the Blue-Flower.ai image so that it’s on top of the light blue background frame on the far left of the page.
Choose File > Save to save your work.
Creating an InDesign library
Now you’ll create your own library and add text and a graphic to it. When you add a graphic to an InDesign library, the original graphic file is not copied into the library; instead, InDesign maintains a link to the original source file. Graphics stored in a library still require the original, high-resolution file for high-resolution display and printing.
Choose File > New > Library. (If the CC Libraries alert appears asking whether you want to try out CC libraries now, click No.) Type CD Projects as the library filename, navigate to the Lesson11 folder, and click Save.
Navigate to page 6 (the back cover of the CD insert). Using the Selection tool (), drag the Ricky Records logo to the library you just created. The logo is now saved in the library for use in other InDesign documents.
In the CD Projects library, double-click the Ricky Records logo. In the Item Information dialog box, type Ricky Records Logo in the Item Name field, and click OK.
Using the Selection tool, drag the address text frame to the CD Projects library.
In the CD Projects library, double-click the address text block. For Item Name, type Ricky Records Address, and click OK. Click the panel menu and choose Large Thumbnail View so that it’s easier to see the items.
Now your library contains both text and graphics. As soon as you make changes to the library, InDesign saves the changes.
Close both libraries by clicking the close button at the top of the library panel group.
Congratulations! You have completed this lesson.